Child sponsorship One-to-one sponsorship helps children across the globe write off poverty and begin living a lives of hope. And it begins when someone picks up a child packet and makes the commitment to sponsor a child. That’s when our sponsorship notification process gets rolling.

The field country office initiates the process of notifying the child with the exciting news that he or she has a sponsor.

In the country office, the Program Communication Department is the first to learn that a child has been sponsored. It takes 60 days from the time the country is notified that there is a new sponsor to when the first child letters arrive in our Global Ministry Center in Colorado Springs.

In East India, for example, the Sponsor Donor Services (SDS) Associate generates the list of newly sponsored children from our Correspondence Tracking Application each Monday.

Next, the packing list for new assignments is printed for every child development center and the blank stationary for each child’s first letter is also printed out along with the bar code, the names and numbers of the child and the sponsor on it. The letters are dispatched to the centers the following day.

The centers learn about the sponsorship details from the new assignment packing list and letters they receive from the country office. They check the individual child folders of the children mentioned in the list to see if they are first-time or formerly sponsored, and they update the child sponsorship register accordingly.

The sponsorship date and the child numbers from the list are then recorded in the Correspondence Data Chart that every center maintains. The original packing list is photocopied and filed at the center in a separate folder.

The center manager then goes into individual classrooms to notify the children about their new sponsors. Once children are notified, the center staff makes it a point to explain them about the whole idea of sponsorship through informal talk. This helps them relate you better in the future.

Parents are notified about their child being sponsored either during a home visit by the social worker or during the parents’ meeting at the center.

Each child has to write a letter of introduction to his or her sponsor. A child’s first letter includes information about the child’s family, the family’s income, the community, the challenges the family faces, and a small note of thanks from the child’s family. The child development workers (CDW) collect this information from the children and their parents through informal interaction.

In each center, the child development workers help children to write letters. The manager writes down the sponsor’s name and number along with the sponsor’s country on a small piece of paper and hands it out to the tutors. The tutors help the children to memorize their sponsors’ names. The center staff assists small children who cannot frame full sentences by writing on their behalf.

Children who can’t yet write are encouraged to write the alphabet, numbers or draw in the space provided for them in the child letter. Older children write on their own in their vernacular, which is corrected for grammatical errors and translated back into English by the child development workers.

After children finish writing their letters, the check box next to the child names in the New Assignment Packing List is ticked. The center manager then checks each letter before they are returned to the country office for processing.

Once the letters arrive at the field office they are again checked for quality, content and child contribution by the SDS Associate. The letters are then sorted by sponsor country and scanned into our Correspondence Tracking Application.

A packing list is generated for each scanned set of new assignment letters and the printed copy of it is attached with the physical bunch, after which it is ready for packaging and subsequent mailing to the Colorado Springs office.

Once the letters reach the Colorado Springs office, they are routed to sponsors in the different countries where sponsors live. A child’s first letter is important as it begins the link between the child and the sponsor and sets the foundation for bonding in the future.

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  1. Nov 22, 2010
    at 6:32 am

    Thank you for sharing a glimpse into this process!

  2. Christine
    Nov 22, 2010
    at 8:59 am

    Thanks so much, it helps so very much to know! I have only one question: Why don´t you send the letters from the field countries directly to the different country offices? Do all the letters always go through the US?
    Blessings and greetings from Germany, Christine

  3. Amanda
    Nov 22, 2010
    at 6:47 pm

    Great article! I would love to read something similar about correspondence children! How do they find out about their new
    correspondent? What are they told about the new relationship? I know that younger children don’t understand – but do the older children know they are writing to a correspondent and not the monetary sponsor? How do they feel about this? How does that work really? I am a correspondent with older children, but have never brought it up during the letters – because I don’t know how they feel about it or what they understand? Alot of questions I know – but I really do wonder. God Bless you for all that you do! – Amanda

    • Debra Hreniuc
      Nov 25, 2010
      at 8:01 am

      The child I’ve sponsored has 5 children being brought up by grandparents at the home. Will my child get the blessing from me or is it shared between the whole family? How will the others in the house treat my sponsored child if he is the only one sponsored? When I send a gift package, which I believe I read somewhere that I could, can I include for the other kids at the home? How do we get a list of what would be really needed for my child? I really want my child to receive healthy meals and medical check-ups, how will I know if he is?

      • Marvin
        Nov 26, 2010
        at 6:54 am

        The child I sponsor is also being raised by the grandparents and has 3 sisters and 1 brother. Her 2 cousins also live with the grandparents the mother died in child birth. I visited the family last year…I think all the family benefits from sponsorship and when I send family gifts all the kids get something. Sponsorship lets the church get a foot in the door so they can minister to the family.

  4. Debbie Beghetto
    Nov 23, 2010
    at 5:28 pm

    This is cool and sounds very exiciting . This brings alot relief to many parents that their child are being sponsored. It really a great post –Thanks and God bless you all for the hard work.

  5. Olivia
    May 15, 2011
    at 3:53 pm

    i smiled instantly when i saw this

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